If you’re just starting out as a stage manager, this complete beginner’s guide covers everything from leadership to cue calling. (This checklist is one small part of a bigger picture.)
The first rehearsal sets the tone for everything that follows. It’s your first chance to make a strong impression, not just on the cast and creative team, but on yourself. The room will be buzzing with anticipation, first-day nerves, and introductions. Your role as the Stage Manager? Bring calm, clarity, and structure.
Free Download – First Rehearsal Checklist for Stage Managers
Want this list as a printable PDF? Click here to download it.
Use it to stay prepared, focused, and ready to lead on day one.
Here are 5 essential things every stage manager should bring to the first rehearsal to lead with confidence and purpose.
1. A Ready-to-Go Production Book
Your production book isn’t just paperwork—it’s your foundation. Even if it’s not fully built out, it should include the basics:
- Updated contact list (cast, crew, creatives)
- Current version of the script
- Preliminary schedule or calendar
- Rehearsal space details and rules
Think of your book as a living document. Showing up with it—even in an early form—tells the team that you’re prepared, organized, and ahead of the curve.
Check out the Production Book Prep Guide for a more extensive look at what you should have inside of your production book to be successful!
2. Sign-In Sheet and Station Supplies
Don’t rely on someone else to bring the logistics. A physical or digital sign-in sheet creates structure from the start.
Also bring:
- Sharpies, pens, highlighters
- Gaff tape or spike tape (you never know)
- Index cards or sticky notes for quick reminders
It doesn’t have to be fancy. It just has to be thought through.
3. A Clear Schedule and First-Day Plan
Your goal is to help the room feel like someone is in control—without being controlling. Having a printed or emailed schedule shows you respect everyone’s time.
What to include:
- Welcome and introductions
- Table read or scene work order
- Scheduled breaks
- End-of-day wrap-up and notes
Make room for flexibility, but lead with structure.
4. Emergency Contacts and Health Info
It might feel early, but this is the day to collect emergency contacts and any relevant health information (injuries, allergies, etc.).
Have a form or digital option ready to go. You don’t need to pry—just let the company know it’s for safety, not surveillance.
Pro Tip: Keep this info in a separate, password-protected file or physical folder. Respecting privacy builds trust fast.
5. A Centered, Grounded Presence
It’s not just what you bring—it’s how you show up. You’re the emotional tone-setter in the room.
- Be the first to arrive and the last to panic.
- Greet everyone. Know names if you can.
- Stay flexible, especially when the schedule shifts or someone walks in late.
You don’t need to be perfect. You need to be present.
Want the checklist in a clean, printable format?
Download the First Rehearsal Essentials PDF and walk into day one with confidence.
Final Thought
Rehearsal rooms remember how they were opened. When you walk in with intention, preparedness, and compassion, you set a tone that lasts through closing night.
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