In this week’s edition of Half-Hour, I am discussing security and protection protocols. In live entertainment, we as stage managers often find ourselves in unique situations where we work closely with royalty and high-profile individuals. Ensuring the safety and security of these high-profile individuals is of paramount importance. As a stage manager, understanding and effectively working with protection protocols, such as those implemented by secret services, VIP security teams, and other specialized personnel, is crucial. Let’s explore how we can navigate these scenarios and contribute to a smooth and secure experience for royalty in live entertainment.
Prioritize Communication and Collaboration
- Precise and efficient communication is vital when working with VIPs and their protection teams. You can set up regular meetings or briefings with the secret service or VIP security team to discuss security concerns, protocols, and any specific instructions or requirements for the VIPs.
- Understand their roles, responsibilities, and protocols, and establish a rapport that fosters effective teamwork.
- Maintain open lines of communication with the protection team throughout the event, ensuring that any changes or updates are promptly shared and addressed.
Respect Security Protocols and Procedures
- Protection protocols are designed to maximize security and minimize risk. Familiarize yourself with the specific security measures in place, such as access control, perimeter security, and secure communication channels.
- Adhere strictly to security protocols, including access control measures, identification checks, and restricted areas, as directed by the protection team.
- Maintain confidentiality by refraining from discussing sensitive security information with unauthorized individuals and ensuring that any relevant documentation or communication is securely handled and stored.
Conduct Venue Assessments and Rehearsals
- Collaborate with the security personnel to conduct thorough venue assessments, identify potential security vulnerabilities, and implement appropriate measures to address them. This may include securing backstage areas, implementing crowd control measures, and establishing emergency evacuation plans.
- Regularly communicate with the protection team to ensure that all parties are aligned and prepared for any contingencies.
- Organize and participate in security-focused rehearsals, including run-throughs of emergency procedures and evacuation drills, to ensure a coordinated response in case of any security-related incidents.
Coordinate Logistics and Access Control
- As stage managers, we are often responsible for coordinating various logistical aspects of the production. When working with VIPs, ensure that their specific security requirements are met.
- Work closely with the protection team to establish designated secure VIP areas, including separate entrances, parking zones, and backstage areas.
- Coordinate closely with security personnel to implement effective access control procedures, such as issuing security passes or wristbands, to manage authorized personnel and maintain a controlled environment for a smooth operation of the event.
Maintain a Professional and Supportive Attitude
- Working with VIPs and their protection teams requires high professionalism and adaptability. Respect the expertise and authority of the security personnel, and be prepared to follow their instructions promptly. Understand that their primary focus is on the safety of the VIPs, and be supportive in facilitating their work.
- Foster a positive working relationship with the secret service, VIP security team, and other protection personnel, understanding the shared goal of ensuring the safety and security of the VIPs.
- Be responsive and flexible in accommodating any additional security requirements or last-minute changes communicated by the protection team.
Conclusion
Working with high-profile individuals and their protection teams in live entertainment requires a careful balance between ensuring a memorable experience and prioritizing security. As stage managers, we are critical in coordinating logistics and fostering effective communication with security personnel. By understanding and working in harmony with protection protocols, you contribute to the event’s overall success while ensuring the safety and security of royalty and high-profile individuals.